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Services: Color-Coded Filing Systems
Our consulting and sales staff will recommend appropriate filing methods, document formats, folder types, document management systems, and filing and storage equipment.
For example, traditional 4-drawer file cabinets are not space efficient and actually slow down the file retrieval and refiling process. Shelf-based side-tab filing systems require less floor space and allow for quicker record retrieval. Serious consideration should be given to careful planning, implementing filing systems appropriate for the needed applications, as well as cost justification. Four of the most popular filing systems are described below.
KolorKing Filing System
A great application for consumer loans, credit card files, IRA plans, and employee files. KolorKing is one of the most popular color-coded alphabetical filing systems used today by banks, credit unions, and any industry where accuracy and efficiency are important.
Terminal Digit Filing System
A numerical filing system is often the "way to go" in a large mortgage or consumer loan file. The advantage of the Terminal Digit system is that the files are distributed equally throughout the system - no more "back-shifting"!
Kromakode Filing System
KromaKode is another color-coded alphabetical filing system, which is a great application for both small and large mortgage loan files, commercial loan and credit files, as well as trust portfolios.
Subject Filing System
With a subject file, the names of individuals, firms, or locations are not the determining factors. The filing "key" is the subject matter about which the papers pertain - a perfect "match" for general and miscellaneous documentation files!
Fast, accurate, and easy to use are the hallmarks of all of the preceding systems. The color-coding also adds to the accuracy and efficiency, virtually eliminating "misfiles"!
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